About this Guide

The OpenBook User's Guide teaches you to use and customize OpenBook's image acquisition and reading capabilities to fit your personal needs.

The first book, the Quick Start Guide, gives you the basics to get up and running with OpenBook. Following the Quick Start Guide are more books that give complete instructions to all of OpenBook's features. Finally you will find a list of keystrokes for quick reference. These keystrokes are also available in the back of the print and Braille Quick Start Guide as perforated reference cards.

However you decide to use this guide, we will lead you to a more productive computing experience with this powerful software.

Documentation Conventions

In the OpenBook User's Guide we will refer to various commands, menu options, and other selections. To make reading this guide as simple as possible, we have included a sample of the following conventions.

When instructing you to type text into a command line or input field, the text will appear in this type style: C:\Openbk9\Obu.exe.

A hot key is a combination of keys pressed on the keyboard, which invokes the same response regardless of the application you are currently using. A hot key can be a single key on the keyboard, but more commonly it is several keys pressed in combination. For example, ALT+CTRL+O requires you to press all three keys simultaneously.

Alternatively, shortcut keys invoke a different action depending on the application in which you are currently working. Shortcut keys also can be one key or multiple keys pressed in combination. Shortcut keys may also require you to press a sequence of keys, such as ALT+F, O. In this case, you would press the ALT key and the F key, release them, and then press the O key. These hot keys and shortcut keys will appear in bold text throughout the User's Guide.

Another convention we use in this Guide is the reference regarding the active state of an item. When we refer to an item in the active state, we mean that OpenBook is focusing on the item and certain keystrokes performed affect that item. OpenBook gives both auditory and visual feedback to indicate the active state. 

Welcome to OpenBook

OpenBook is a software program that transforms your personal computer and scanner into a full-featured reading machine. Use any of today's popular scanners or the PEARL™ Portable Reading Camera from Freedom Scientific, to acquire the text of your favorite magazine, book, or newspaper article, and let OpenBook immediately read that page aloud to you. Or open an electronic file from any of today's most popular applications and edit at will. With OpenBook nothing is left inaccessible and even better, you are in control of how a page is read and presented on your computer screen.

With the PEARL, you will experience instantaneous page acquisition, enabling OpenBook to process multiple pages within seconds. The PEARL camera has an automatic mode that senses motion and allows it to capture an image whenever a page is turned. When used on a laptop or netbook computer, you will have a truly portable acquisition and reading system while on the go.

System Requirements

The recommended system requirements for OpenBook are listed below.

Installing OpenBook

To install OpenBook on your computer, do the following:

Important: If you will be using the PEARL, do not connect the camera to your computer until the OpenBook installation is complete. For more information on connecting and setting up PEARL, refer to the PEARL Quick Start Guide.

1. Insert the OpenBook disc into your CD-ROM drive.
2. The OpenBook Setup program starts. You will hear the installation speak the instructions as they appear on your screen. Follow these instructions to complete the OpenBook installation.

Note: If your OpenBook installation disc does not start automatically, go to the Start button, select Run, and type D:\setup. If your CD-ROM drive is not D, substitute the correct drive letter.

The OpenBook setup program will then begin.

3. Choose the Typical installation to install OpenBook to the default location on your hard drive. Select the Custom installation if you want to install OpenBook in a location other than the default.
4. Once installation is complete, you must restart your computer before using OpenBook.

Note: During installation on certain Windows systems, you may receive a message stating that software you are installing has not passed Windows Logo testing to verify its compatibility with Windows. If this occurs, choose the Continue button in Windows XP or Vista, or the Yes button in Windows 7 to ignore this message and resume the installation. OpenBook will install and run correctly.

Uninstalling OpenBook

To uninstall OpenBook go to the Programs Menu and select OpenBook 9.0. In the Tools submenu select the Uninstall OpenBook option and follow the prompts to remove the software. If you have any other Freedom Scientific products such as JAWS or MAGic installed, make sure you choose the option to leave shared components.

Activating OpenBook

After you install OpenBook, you must activate your software. When you first start OpenBook, you are asked to activate the program. You can activate OpenBook at a later time by opening the Help menu and choosing Update Authorization. OpenBook runs in 40 minute mode until it is activated on your computer. To close the Activation dialog box and continue using OpenBook in 40 minute mode, choose Run as Demo. You must restart your computer every 40 minutes in order to continue using OpenBook until it is activated.

Internet License Manager (ILM) allows you to quickly activate OpenBook using the Internet. If you do not have an Internet connection, you can activate OpenBook by telephone or fax. Alternatively, you can activate OpenBook with the assistance of a trusted friend, relative, or organization that has access to the Internet.

Note: Your user account must have power user or administrator privileges to activate OpenBook. Contact your network administrator if your account does not have the required level of access.

You can also use a dongle (a hardware device that connects to your computer's USB or parallel port) to make your OpenBook license more portable. A dongle allows you to use an authorized version of OpenBook on any computer as long as the dongle remains connected.

Note: Adding or removing certain hardware components may cause your computer's Locking Code to change. If this occurs, you must reactivate OpenBook. If you need to request more activations, go to http://www.fsactivate.com.

Activating with Internet License Manager

You can use Internet License Manager (ILM) to activate OpenBook using an Internet connection. This is the easiest and quickest way to activate your product. To activate OpenBook using the Internet, do the following:

1.             In the Activation dialog box, choose Start Activation.
2.             Read the message that displays and then choose Continue. Insert the Authorization CD into your CD-ROM drive and choose Activate Using Authorization CD. You can find your Authorization CD in the same sleeve as your OpenBook program disc. If you do not have your Authorization CD, choose Enter Your Authorization Number Manually.

Note: If you have previously inserted your Authorization CD, you will not be asked to insert it again. Continue to step 3 of the activation.

3.             Choose Activate.
4. Use the ARROW keys to select Now, Using the Internet (RECOMMENDED), and then press ENTER.
5.             If you used your Authorization CD, your 20-digit Authorization number is automatically inserted into the Authorization Number edit box. If your Authorization number is not shown, type it into the edit box. You can find your Authorization number in print and Braille on your OpenBook disc sleeve.
6. Press ENTER to continue. You will be asked to connect to the Internet if you have not already done so. You must establish an Internet connection before continuing with the activation.
7. If you have not registered OpenBook, you are asked to do so now. Registering OpenBook lets you receive technical support. Choose Register Now and complete the online registration form by following the instructions provided. You can choose to register later, but you must register the next time you activate OpenBook.
8. After you submit your registration, Internet License Manager attempts to activate OpenBook. This process may take several minutes. When the activation is successful, choose Finish.

Note: If Internet License Manager cannot activate OpenBook because of your firewall software, see the next section, Troubleshooting Firewall Software.

Troubleshooting Firewall Software

Firewalls protect computer systems from being accessed by unauthorized users. Some network or personal firewall software may interfere with the installation, activation, or usage of OpenBook. The following information will help you reconfigure your firewall to work with OpenBook. Refer to your firewall software documentation for more information on allowing access for programs and files.

Note: Hardware firewalls do not interfere with installing, activating, or running OpenBook.

Firewall Interferes with Installation

If your firewall software is preventing you from installing OpenBook on your computer, reconfigure the firewall to allow the file Setup.exe to run. Then retry the installation procedure.

Firewall Interferes with Activation

If your firewall software prevents you from activating OpenBook using the Internet, reconfigure the firewall to allow the following files to run: FSActivate.exe, CAUtil.exe, and CAUtil.enu. Once you have reconfigured your firewall, retry the activation process. If you cannot reconfigure the firewall, or if you still cannot activate OpenBook, go to www.FSActivate.com. Follow the instructions on the Web page to retrieve an Activation License code and activate your software. For more information on using www.FSActivate.com, see Activating through a Trusted Third Party.

Firewall Interferes with Using OpenBook

If the firewall software prevents OpenBook from running or starting, or displays a warning message, reconfigure the firewall to allow the file OBU.exe to run.

Activating by Telephone

If you do not have an Internet connection, you can call Freedom Scientific Customer Service. Customer Service will send you a CD in the mail that will automatically activate OpenBook. To activate OpenBook by telephone, do the following:

1. In the Activation dialog box, choose Start Activation.
2. Read the message that displays and then choose Continue. Insert the Authorization CD into your CD-ROM drive and choose Activate Using Authorization CD. You can find your Authorization CD in the same sleeve as your OpenBook program disc. If you do not have your Authorization CD, choose Enter Your Authorization Number Manually.

Note: If you have previously inserted your Authorization CD, you will not be asked to insert it again. Continue to step 3 of the activation.

3. Choose Activate.
4. Use the ARROW keys to select Telephone to Receive Activation by Mail, and then press ENTER.

5. Call (727) 803-8015. Provide the customer service representative with the Authorization number and Locking code shown in this dialog box. If your Authorization number is not shown, you can find it in print and Braille on your OpenBook disc sleeve.
6. Choose Quit. You can continue using OpenBook in 40 minute mode until you receive your CD.

When you receive the CD with your Activation License code from Freedom Scientific, insert it into your CD-ROM drive to automatically activate OpenBook.

Note: If the CD does not automatically activate your software, press WINDOWS Key+R, type "D:\ActivationCode.exe" and press ENTER. If your CD-ROM drive is not D:, then substitute the correct letter.

Activating by Fax

If you do not have an Internet connection, you can send a fax to Freedom Scientific with your Authorization number and Locking code. You will then receive an Activation License code either in an e-mail message or on a CD. To activate OpenBook by fax, do the following:

1. In the Activation dialog box, choose Start Activation.
2. Read the message that displays and then choose Continue. Insert the Authorization CD into your CD-ROM drive and choose Activate Using Authorization CD. You can find your Authorization CD in the same sleeve as your OpenBook program disc. If you do not have your Authorization CD, choose Enter Your Authorization Number Manually.

Note: If you have previously inserted your Authorization CD, you will not be asked to insert it again. Continue to step 3 of the activation.

3. Choose Activate.
4. Use the ARROW keys to select Fax, and then press ENTER.
5. Complete the form by typing the required information into the edit boxes. If you want to receive your Activation License code in an e-mail message, enter your e-mail address. If you do not enter an e-mail address, Freedom Scientific will send you a CD in the mail that will automatically activate OpenBook.
6. If you used your Authorization CD, your 20-digit Authorization number is automatically inserted into the Authorization Number edit box. If your Authorization number is not shown, type it into the edit box. You can find your Authorization number in print and Braille on your OpenBook disc sleeve.
7. Choose Print to send the form to your printer. After you have printed the form, choose Quit.
8. Fax the printed form to (727) 803-8001.

If you entered your e-mail address, you should receive an e-mail message from Freedom Scientific within one or two business days. Follow the instructions provided in the message to activate OpenBook. If you do not enter an e-mail address, you will receive a CD from Freedom Scientific in the mail. Insert the CD into your CD-ROM drive to automatically activate OpenBook.

Note: If the CD does not automatically activate your software, press WINDOWS Key+R, type "D:\ActivationCode.exe" and press ENTER. If your CD-ROM drive is not D:, then substitute the correct letter.

Activating through a Trusted Third Party

If you know a friend, relative, or other trusted person with an Internet connection, they can help you activate OpenBook. Alternatively, you can use an Internet connection in a library, at work, or anywhere else. You or a trusted third party can visit http://www.FSActivate.com to obtain your Activation License code.

Tip: A free program from Freedom Scientific called Activation Media Image Creator lets you create a CD, 3.5-inch disk, or e-mail attachment containing OpenBook license information.

To obtain an Activation License code from FSActivate.com, do the following:

1. Point your Web browser to http://www.FSActivate.com.
2. Enter your 20-digit Authorization number and Locking code. Your Authorization number appears on your OpenBook disc sleeve in both print and Braille. To find your computer's Locking code, open the OpenBook Help menu and choose About OpenBook.

Note: The Locking code is unique for each individual computer. Be sure you enter the Locking code of the computer you intend to use with OpenBook when it is activated.

3. Choose Submit License Request to receive an Activation License code.
4. The remaining steps must be completed on the computer where the copy of OpenBook you want to activate is installed. Begin by starting OpenBook on this computer. From the OpenBook Help menu, choose Update Authorization.
5. In the Activation dialog box, choose Start Activation.
6. Read the message that displays and then choose Continue. Insert the Authorization CD into your CD-ROM drive and choose Activate Using Authorization CD. You can find your Authorization CD in the same sleeve as your OpenBook program disc. If you do not have your Authorization CD, choose Enter Your Authorization Number Manually.

Note: If you have previously inserted your Authorization CD, you will not be asked to insert it again. Continue to step 7 of the activation.

7. Choose Activate.
8. Use the ARROW keys to select the Activation Generated from www.FSActivate.com radio button and press ENTER.
9. Type the Activation License code you received from www.FSActivate.com into the edit box and then press ENTER.
10. After you have successfully activated OpenBook, choose Finish to complete the process.

Using Activation Media Image Creator

Activation Media Image Creator is a free program from Freedom Scientific that allows a user with an Internet connection to retrieve Activation License codes from Internet License Manager. The user can then distribute these Activation License codes on CD, 3.5-inch disk, or e-mail. Users without Internet connections can use the files created by this program to activate OpenBook without having to type the lengthy Activation License code.

To download the installation package for Activation Media Image Creator, visit www.FSActivate.com. After you install the program, follow the instructions in the Activation Media Image Creator online Help to retrieve and distribute Activation License codes from Internet License Manager.

Dongle Authorization

A dongle is a hardware device that you can connect to a computer's parallel or USB port (depending on the type of dongle). OpenBook is authorized to run on that computer as long as the dongle remains connected. This is useful if you frequently need to use OpenBook on many different computers and do not want to activate the program on each of them.

When OpenBook starts, it first determines whether a dongle is connected to the computer. If one is connected, OpenBook uses the features and information for the license associated with the dongle to authorize OpenBook. If no dongle is connected, OpenBook searches for the license information stored on the computer. You can use the Dongle Viewer utility to view information on the license associated with the dongle currently connected to your computer. To start this utility, go to the OpenBook 9.0 program group, open the Tools submenu, and choose Dongle Viewer.

Note: It is recommended that you do not connect the dongle to your computer until after you install OpenBook. If the dongle was connected before or during installation, you must restart your computer to receive proper authorization.

Dongles are sold separately or as an additional OpenBook feature. Contact Freedom Scientific Sales at 800-444-4443 or 727-803-8000 if you want to purchase one.

Note: Certain international versions of OpenBook require a dongle for authorization. Using one of these versions without a dongle displays an error message.

Installing the RealSpeak Solo Direct Synthesizer

Included with the OpenBook program disc is another disc containing the RealSpeak™ Solo Direct speech synthesizer. It contains a variety of voices in several languages. To install these voices, insert the disc into your computer's CD-ROM drive. Next, follow the instructions to select which voices you want to install, and complete the installation.

You can also use the RealSpeak Solo Direct Sample and Download page available at http://www.freedomscientific.com/downloads/RealSpeak-Solo-Direct-Voices/RealSpeak-Solo-Direct-Downloads.asp. On this page, you can preview voice samples, and then download and install voices directly from the Web page.

Getting Started

Launching OpenBook

OpenBook gives you a variety of ways to launch the program.

•     Press the hot key, ALT+CTRL+O, which is automatically assigned when you install OpenBook. You must restart your computer after OpenBook is installed in order for this hot key to work correctly.
•     Using your mouse, double-click the OpenBook 9.0 icon on your desktop.
•     Go to the Start menu and select Programs. Select the OpenBook 9.0 program group and choose OpenBook 9.0.

Once launched, OpenBook opens with a blank untitled document from which you can begin working and announces whether the document is in Read-only or Edit Mode. If you prefer, you can change the startup document to be the document you were working on last. To do this, go to the Settings Menu and select General Settings (ALT+G, G). In the General Settings Dialog box, press TAB until you arrive on the Open Untitled Document on Startup radio button. Press the DOWN ARROW key to select the Open Last Document on Startup radio button. If you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Exit this properties page by pressing ENTER. Next, to change the settings so that OpenBook is always in this Mode, open the Settings Menu again (ALT+G). From the Menu, choose Save the Settings... . In the Save Settings dialog box, press ENTER to make the changes part of the default settings. For more information on this feature, please see the book, Using Settings Files.

Closing OpenBook

You can close OpenBook like any other Windows application by pressing ALT+F4, pointing the mouse and left clicking on the X in the top right hand corner of the window, or selecting Exit from the File menu.

Acquiring and Reading

OpenBook combines the best in image acquisition, image processing, and reading features to convert printed media into electronic format. It then displays and reads the content aloud giving you access to material that would otherwise be inaccessible or difficult to read.

When you install OpenBook, the Eloquence text-to-speech synthesizer from Nuance is also installed and is the default for reading. OpenBook can acquire images using either a scanner, or the PEARL camera. You can acquire one or more pages from a document, such as a book or piece of mail, and then read or edit the resulting text. If you want to keep the document you just acquired, you can then save it to a file on your computer. Additionally, you can customize the acquisition, processing, reading, and display properties of OpenBook.

To acquire a page from a scanner, place the page on the scanner bed and press the F4 key when you are ready to acquire the page.

To acquire a document from the PEARL, position the page under the camera so that the top edge is aligned with the page guide. Center the page between the outer edges of the page guide, or line up a side edge of the document with an outer edge of the page guide. Press the F4 key when you are ready to begin acquiring.

Note: The PEARL is optimized to work in normal room lighting under most conditions. The LED should be left off.

Here are a few shortcut keys to get you started with OpenBook.

• To have OpenBook read to you, press INSERT+DOWN ARROW.
• To acquire a page, press F4 or SPACEBAR.
• To toggle between Edit Mode and Read-only Mode, press CTRL+E.             
• To silence speech press the CTRL key.
• To read faster, press ALT+CTRL+PAGE UP.
• To read slower, press ALT+CTRL+PAGE DOWN.

Getting Help

Online Help System

OpenBook's Online Help System consists of three components, the Contents page with its tree view of books and topics, the Index page with its alphabetical listing of topics, and the Text View, which displays all topic content. When you launch Help, OpenBook places you in the Text View. To move from the Text View to the Tree View of books and topics, press F6. To return to and begin reading the contents in the Text View, press F6 again.

To navigate the books in the tree, use the UP and DOWN ARROW keys. The RIGHT ARROW key expands books to display their topics, while the LEFT ARROW key closes books. When you find the topic you want to read, press ENTER. OpenBook Help displays that topic and automatically begins reading the contents.

Note: To display the selected topic in the Text View, you must press ENTER. Simply moving back to the Text View without pressing ENTER does not display or read the newly selected topic.

The Index page is particularly helpful if you are searching for a particular topic because it lists help topics in alphabetical order. To move between the Contents and the Index pages of Help, press CTRL+TAB.

Navigating the Index's list of topics is similar to navigating the Tree View of the Contents page in that you can use the UP and DOWN ARROW keys to move you up and down the list of topics. Or if you know the topic you want to find, type its first letter. For instance, you want information on the Zoom feature of OpenBook. You would then type the letter Z. The Index automatically moves through the list to that topic or to a topic that begins with the letter Z.

You can also navigate OpenBook's Help System by pressing the TAB key. When you press the TAB key, you cycle between the three controls in Help. Pressing the TAB key once activates the Tree View or Index list, use the ARROW keys to navigate or open and close topics. Pressing the TAB key twice, activates the Tab Control on the Contents or Index page, use the LEFT and RIGHT ARROW keys to switch between the Contents or Index page. Pressing the TAB key again activates the Text View where the topic contents are displayed. Here you can press INSERT+DOWN ARROW to read or the ARROW keys to navigate the contents.

Context-Sensitive Help

When you are in a dialog box, press SHIFT+F1 to read the context-sensitive help message for the current item.

You can also access context-sensitive help by right clicking the mouse on a control and selecting "What's This" or by clicking on the ? (question mark) symbol at the top right corner of the dialog box and then clicking on a control.

Key Describer

Turning on Key Describer allows you to safely explore keyboard commands without actually performing the command. For example, when you turn on Key Describer and press a key, OpenBook tells you what the selected key does without actually performing that particular function. To turn on Key Describer, press INSERT+1. Press INSERT+1 again to turn off Key Describer and return to normal operation.

OpenBook User's Guide

We provide you with the content of the OpenBook Online Help System in the OpenBook User's Guide, which uses large text for easy reading. The manual contains the Quick Start Guide, a detailed description of OpenBook's features, and pull out reference cards.

Technical Support

If you do not find the answers to questions or problems that you have, contact Freedom Scientific Technical Support, (727) 803-8600 or e-mail Support@FreedomScientific.com. Office hours are from Monday through Friday 8:30 A.M. to 7:00 P.M. Eastern Standard Time.

Please have the following information on hand:

• Product serial number used for registration.
• Product name and version number.
• Type of computer hardware you are using.
• Software version number of Windows.

About OpenBook

Select About OpenBook from the Help menu to view the version number of OpenBook you are currently running. This dialog box also displays your product serial number and your computer's locking code (used for ILM activation).

Updating OpenBook

Freedom Scientific is continually seeking to improve and expand OpenBook. Periodically, updates to OpenBook will be released. It is recommended that you keep your software up-to-date so that you experience the greatest possible performance.

Updating your software is quick and easy. To search for updates to OpenBook, do the following:

Note: Your computer must be running Windows XP or later, and it must be able to access the Internet in order to use the following update procedure.

1. Press ALT+H or click on the Help menu.
2. Press P or select Check for Updates. The update feature determines if you have the most current release. If you do not, select one or more items from the list and then select INSTALL to begin the update. All enhancements since the initial release are included in the update.

Note: If your computer has active firewall software (such as Windows Firewall), you may receive a warning indicating that either the FSAutoUpdate Application or FSAutoUpdate.exe is attempting to access the Internet. You must allow this process to access the Internet through the firewall in order to retrieve updates.

Migrating Files from a Prior Version of OpenBook

If you have updated from a previous version of OpenBook, you probably have files stored in your old Library folder that you would like to be able to access in OpenBook 9.0.

When you uninstall a prior version, the OpenBook folder, which contains the Library, remains on your hard drive to ensure any files saved in these folders are not removed. The following procedures will show you how to navigate to and open these files, as well as move the older files to your new library folder. 

 To open files that are located in a previous OpenBook library, do the following:

1. Press CTRL+O to open the Select a File to Open dialog box.
2. Press SHIFT+TAB two times to move to the Look in combo box and press UP ARROW until you hear Local Disk( C:).
3. Press TAB to move to the Files list view and use the arrow keys to locate the folder of the previous OpenBook installation and press ENTER. For example, if the last version installed was 8.0, locate the folder OpenBK8.
4. Locate the folder Users and press ENTER.
5. Locate the folder Default and Press ENTER.
6. Locate the folder Library and Press ENTER to open the Library folder.
7. Locate the category folder that contains the file you wish to open and press ENTER.
8. Locate the file and press ENTER to open it.

If you need to regularly access files from a previous library, you will find it more convenient to simply copy the entire library, or selected contents, into your OpenBook 9.0 library.

To copy a library, do the following:

Note: These steps assume you are familiar with navigating the Windows operating system with your screen reader or screen magnification software.

1. Press WINDOWS Key+R to open the Run dialog box and type c:\OpenBKX\users\default\library (where X refers to the version number, such as 7 or 8) and press ENTER.
2. When the Library folder opens, press and hold the CTRL key while navigating through the list of folders using UP or DOWN ARROW. When you locate a folder that contains files, press the SPACEBAR to select it. Continue until you have selected all of the folders you want. Alternatively, if all of the folders contain important files, simply press CTRL+A to select everything at once.
3. Press CTRL+C to copy.
4. Go to the OpenBook 9.0 program group and press ENTER on My OpenBook Documents to open the OpenBook 9.0 library.
5. When the Library folder opens, press CTRL+V to paste. If you receive a dialog box telling you that folders already exist, select Yes to all.

All files from your previous library are now available in the OpenBook 9.0 library.

Use Your Keyboard or Your Mouse

With OpenBook, you can use your mouse or your keyboard to access most features. Many people use a combination of the two. The OpenBook documentation gives you information on performing actions with both the keyboard and the mouse. For example, you can either press ALT+F to access the File menu, or you can point and click the word File with the mouse.

Using the Keyboard with OpenBook

OpenBook uses many Microsoft Windows® keyboard commands. For instance, special keys such as ALT, CTRL, SHIFT, TAB, and INSERT are often combined with the Function Keys i.e., F1 through F12, to perform specific operations such as closing an application (ALT+F4).

Special keys can also be combined with a letter to invoke a command for example, CTRL+S, which saves the current document without closing it. Or they can be combined with letters assigned to features such as ALT+Q, which accesses the Acquire menu.

By default, OpenBook does not announce these keystrokes, also known as shortcut keys and access keys.

To have OpenBook announce these keystrokes, press ALT+G, P, followed by ALT+K. This takes you to the Speech Settings Properties page. After you press ALT+K, OpenBook should say "Announce Shortcut and Access Keys: checked." Press ENTER to save the settings and close the dialog box.

Tip: The underlined letter on a menu, a command button, or a dialog box option identifies the Access key, while Shortcut keys usually correspond to a command name on a menu.

If you are unsure how an item or control works you can activate context sensitive help with SHIFT+F1 on the keyboard. To use this feature press the TAB key to move to the control that you want to see the help for and press SHIFT+F1.

OpenBook Keyboard Layouts

OpenBook lets you choose from three different keyboard layouts depending on the type of keyboard you use. Select from Desktop, Laptop, or Traditional (Ruby). Additionally, if you use multiple Freedom Scientific products, many keystrokes in the Desktop and Laptop layouts mirror those found in JAWS, MAGic, and the PAC Mate to make it easier when switching between these applications.

If your keyboard has a numeric keypad, usually located on the right side of the keyboard, choose desktop. Many OpenBook keystrokes will use this numeric keypad. Refer to the Topic Desktop Keyboard Layout for a complete list of desktop keystrokes. Note: The desktop keyboard layout is selected by default. 

If your keyboard does not have a numeric keypad, as is the case with most laptop computers, choose laptop. Refer to the topic Laptop Keyboard Layout for a complete list of laptop keystrokes. 

If you have used OpenBook for many years and prefer the traditional OpenBook keystrokes, choose Traditional (Ruby). Refer to the topic Traditional (Ruby) Keyboard Layout for a complete list of the Traditional OpenBook keystrokes.

To change the keyboard layout:

1.   Press ALT+G to open the Settings menu.

2.   Press K to open the Keyboard Settings dialog box.

3.   When this dialog box opens, the Keyboard Layout combo box is active.

4.   Use UP or DOWN ARROW to locate the keyboard layout you want to use.

5.   TAB to the Ok button and press SPACEBAR.

Note: In both Desktop and Laptop keyboard layouts, you must press the CAPS LOCK key twice quickly in order to toggle all caps on or off. This is because the CAPS LOCK key is also used to perform certain OpenBook commands, such as CAPS LOCK+DOWN ARROW to begin a Say All.

Using the Mouse with OpenBook

Point & Click

With OpenBook you don't have to learn keystrokes to perform actions. You can use the mouse to point at items on the user interface, and click the buttons to activate features. For example, if you are in a dialog box, you can use your mouse to click directly on any option in the dialog box to select it.

If you are not sure how to activate a feature, use your mouse to open the menus and find the feature you need.

Left Click vs. Right Click

The left mouse button is the more commonly used mouse button because it activates menus and controls.

Alternatively, the right mouse button provides useful shortcuts to many items found under OpenBook's menus. Right click on the user interface to see a context menu or right click on a control to view context sensitive help. To use the context sensitive help feature, move the mouse to the control you want help on and right click. A "What's This" button appears. Move your mouse over this button and click the left mouse button to have OpenBook open and read the context sensitive help topic.

Introduction to the User Interface

The user interface automatically opens when you launch OpenBook. To open the program, press ALT+CTRL+O or select it in the Programs Menu.

The OpenBook user interface consists of the Title Bar, the Menu Bar, the Document Window, the Status Bar, and the Scroll Bar.

You can work in other applications without closing the OpenBook program by using ALT+TAB. When you want to return to OpenBook, press ALT+TAB again. If you have more than two applications opened at the same time, you hold the ALT key down while you press the TAB key until you reach the application you want to work in. 

Title Bar

The Title Bar is the blue bar across the top of the application, which says, "OpenBook – [name of the file/document]." Locate the OpenBook Title Bar at the very top of the window. Press INSERT+T to hear the text of the Title Bar.

To open the Application System Menu, press ALT+SPACEBAR, or click the OpenBook icon on the left side of the Title Bar.

The Application Menu contains six items:

•     Restore – This item restores the application window to its previous size and location.
•     Move – With this item you can change the location of the application window.
•     Size – This item lets you change the size of the application window.
•     Minimize – This item reduces the application window to an icon.
•     Maximize – This item enlarges the application window so that it fills the screen.
•     Close – This item closes the application window. (ALT+F4)

Located on the right side of the Title Bar are three small icons. These icons provide an alternative way to minimize, maximize, restore, or close your application. You access these icons with the mouse.

Menu Bar

The Menu Bar is located just below the Title Bar and contains the File, Edit, Acquire, View, Tools, Launch, Advanced, Settings, Low Vision, Window, and Help Menus.

To open these menus press ALT and the underlined letter, also referred to as the Access key. For example, press ALT+F to open the File menu.

Document Window

The Document Window also referred to as the Text View is the main area of the user interface, which remains blank until you open, acquire, or type content into a new document. Depending on the amount of memory in your computer, you can have multiple document windows open at the same time. Each document can be in either Edit Mode or Read-only Mode. Similarly, you can acquire multiple documents into OpenBook and view each document by pressing CTRL+TAB.             

Status Bar

The Status Bar appears at the bottom of the document window. The left side displays the line the edit or reading cursor is on, the total number of lines in the document, the page number, the total number of pages, and whether there are any unprocessed images. Line information is not displayed when in the Exact View. The right side displays workflow status information such as "Acquiring," "Processing page N" (where n is the number of the page currently being processed), or "Processing complete." For example, line 20 of 87, page 2 of 10, 8 unprocessed images Processing page 3. The right side of the status bar will be blank if the document focus changes after the workflow is complete, if a workflow has been canceled during acquisition or processing, or no workflow is in progress for the current document.

To read the Status Bar, press INSERT+PAGE DOWN. You can determine whether or not the status bar is displayed from the View Menu.

Scroll Bar

The Scroll Bar is the shaded bar along the right side of the document window. It allows you to view other parts of a document. You scroll a document using the UP and DOWN ARROW keys or the PAGE UP and PAGE DOWN keys on your keyboard.

If you are a mouse user, left click your mouse on either the Scroll Up or Scroll Down Arrow. Or drag the box between the Scroll Arrows up or down by pressing and holding the left button on your mouse.

Dialog boxes & Controls

Dialog boxes are smaller windows that usually appear from a menu choice. They contain controls used to configure various settings.

There are many types of controls in a dialog box, such as edit fields, and combo boxes.

In dialog boxes, TAB moves you forward through the controls, while SHIFT+TAB moves you backwards.

When a dialog box opens, OpenBook automatically speaks the dialog box text as well as the first control. To hear the text again along with all of the controls available in the dialog box, press INSERT+B.

Multi-Page Dialog Boxes

A Multi-Page dialog box is a dialog box with multiple pages. When you open a multi-page dialog box, the name of the current page is announced after the name of the dialog box.

Multi-page dialog boxes contain an extra control, the page tab control. Move to this control the same as any other control, by pressing TAB or SHIFT+TAB until it is reached. Press RIGHT ARROW or LEFT ARROW to move between the pages of the dialog box, and press TAB to move to the first control on that dialog box page.

You can also press CTRL+TAB to switch pages in a multi-page dialog box.

Radio Buttons

Radio buttons are small circles. Use DOWN ARROW to move through the radio buttons, and when you land on the appropriate choice, press TAB to move to the next control.

Note: Only one radio button in a group can be selected at a time.

Edit Fields

Edit fields are similar to the edit fields in word processors. You can type text into an edit field, and typically you can use the same navigation keystrokes here, as you would in a document edit field. A multi-line edit field allows you to type more than one line in an edit field.

Edit Combo Box

An edit combo box is a combination of two controls: an edit field and a list box. You can either type in a value or press ALT+DOWN ARROW to open a list box. The list contains suggestions for the contents of this field. Use the UP and DOWN ARROW keys to move through the list, and use ALT+UP ARROW or ESC to close the list box. If you do not find your choice in the list box, type it in the edit field.

Combo Box

A plain combo box differs from the edit combo box. You must make your selection from suggestions provided by the program. Either press DOWN ARROW to move through the choices, or press the first letter of the choice you want to make.

Edit Spin Box

The edit spin box is also a combination of two controls. You can type in this field, or use the arrow keys to move through the list of suggestions. Edit spin boxes are common for fields that require numeric values.

Left/Right Sliders

Left/right sliders are oriented horizontally. You can use your LEFT and RIGHT ARROW keys to adjust this control. For some left/right slider controls, you can use PAGE UP and PAGE DOWN to move by larger increments.

Check Box

A check box can be checked or unchecked. OpenBook announces the current state of a check box when you move to it. Press SPACEBAR to check or clear a check box.

Buttons

Buttons are common to most dialog boxes. When you encounter a button, press the SPACEBAR to activate the button. 

Tree View

In a tree view, items are presented in a hierarchical format, which is organized vertically on the screen. Press UP or DOWN ARROW to move through the tree view. When you hear, "closed…," you press RIGHT ARROW to open that level. You are then presented with more information beneath it. Press DOWN ARROW to move through the next level. One of those items may also be closed so you would press RIGHT ARROW again to open that item. If you want to close a level, press LEFT ARROW. To have an item display in the text view press ENTER on the standard keypad.

OpenBook allows you to adjust the speech settings so you can determine how much feedback you receive, which makes it easier to distinguish where and what OpenBook is reading.

Selecting Voices

With OpenBook, you can assign different voices for reading and editing text, speaking menu and dialog box items, and for reading text that has emphasis such as underline, italic, or bold. Additionally, you can adjust the volume, pitch, and inflection of each voice.

To select and adjust voices:

1.   Press ALT+G or click on the Settings Menu.

2.   Press P or select Speech Settings to open the Speech Settings Properties page.

3.   When the Properties page opens the Voice Selection combo box is active. Use your UP or DOWN ARROW keys to select the voice you want to modify. Once you have selected a voice, press TAB to move to the next control.

Your choices are:

• Reading Voice - the voice used to read and edit text.
• Menu Voice - the voice used to read menus and dialog boxes.
• Emphasis Voice - the voice used to read text that is bold, underlined and in italics. The Emphasis Voice also reads bookmarks when the Announce Bookmarks check box is enabled in the Speech Settings Properties page.

Note:In order to have OpenBook recognize text that is bold, underlined and in italics, you must enable the Keep Text Emphasis check box in the Process page for the selected workflow. Please see the Book, Workflows, for more information.

4.   Use the SPACEBAR to check the Apply Settings to All Voices check box if you want to globally apply your voice setting changes for one voice to the other voices.

5.   The next seven controls are combo boxes that allow you to select the synthesizer, voice language, voice name as well as adjust the voice rate, volume, pitch, and punctuation level. You can experiment with these adjustments until you find the settings you like. Use your UP and DOWN ARROW keys to make your selections or point and click with your mouse. Press the TAB key to move to the next control or SHIFT+TAB to move to the previous control.

To test the different voices options, press ALT+T. This activates the Test button, which also tests any voice modifications that you apply such as rate, volume, etc. To stop the test, press ALT+T again.

6.   If you do not want to use the OpenBook speech, press TAB until you hear "Enable Speech check box," and press the SPACEBAR to uncheck this box and turn off speech.

7.   Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER.

Synthesizer

The Synthesizer combo box lists the different speech drivers you can choose from. The following choices are available:

• RealSpeak Solo Voices – OpenBook includes the RealSpeak Solo Direct voices which can be installed from a separate disc. These voices offer responsive, high-quality, human-like speech and will appear in the Voice Name combo box when you select this option. This selection is not available until you have installed at least one RealSpeak Solo Direct voice.

• SAPI 5 – Selecting this option lets you use any SAPI 5 compatible voice installed on your computer. This includes the Microsoft voices that come with Microsoft Windows as well as third-party synthesizers that you purchase. Once you select this option, the available SAPI 5 voices are listed in the Voice Name combo box. Note that other assistive technology products may have SAPI 5 synthesizers that are only authorized to operate with those products. If such synthesizers are on your computer, OpenBook may not work with those specific voices.
• Eloquence Voices – Selected by default, uses the Eloquence speech synthesizer which is automatically installed with OpenBook.

You can only select a synthesizer for the Reading and Menu voices. If the Emphasis voice is selected, this combo box is not available. When you select the synthesizer for the Reading voice, the same selection is also used for the Emphasis voice.

If you attempt to select a synthesizer that has no voices available, you will receive a message, which is spoken by the previously selected synthesizer, informing you that no voices are installed for the current synthesizer and to select a different one. For example, if you change from Eloquence to SAPI 5 and there are no SAPI 5 voices on your computer, Eloquence will speak the message and will continue to provide speech so you can select a different synthesizer. In addition, you will not be able to change settings like the rate, volume, pitch, inflection, punctuation level, voice name, or language until you select a synthesizer with available voices. The OK and Apply buttons will also be unavailable.

To change synthesizers:

1.   Press ALT+G or click on the Settings Menu.

2.   Press P or select Speech Settings to open the Speech Settings Properties page.

3.   Press TAB until you hear, "Synthesizer."

4.   Use your UP and DOWN ARROW keys or point and click with your mouse to select a different synthesizer.

5.   Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Note: With some speech synthesizers, pitch, punctuation, and multi-language options may not be available.

Language

The Voice Language combo box lists the available languages depending on whether you are using Eloquence, RealSpeak Solo Direct, or SAPI5. The available languages will also vary depending on what synthesizers are installed. The default Eloquence synthesizer offers eight languages.

To change the voice language:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings Properties page.
3. Press TAB until you hear, "Voice Language."
4. Use your UP and DOWN ARROW keys or point and click with your mouse to select a different language.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Note: Some speech synthesizers allow you to select multiple as a choice in the Language combo box. Selecting multiple lets you choose any voice style from all of the languages available for the synthesizer.

Voice Name

The Voice Name combo box allows you to select which voice is used. It is helpful to have different voices selected for the Reading, Menu, and Emphasis voices. You then immediately know the source of information spoken by OpenBook.

The voices available in this combo box will depend on whether you are using Eloquence, RealSpeak Solo Direct, or SAPI 5 and what synthesizers are installed on your computer. The default Eloquence synthesizer offers 14 voices including Reed, Shelly, Grandma, Grandpa, etc.

To change the voice name:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings Properties page.
3. Press TAB until you hear, "Voice Name."
4. Use your UP and DOWN ARROW keys or point and click with your mouse to select a different voice.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Voice Rate

To adjust the rate of the currently selected synthesizer:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings Properties page.
3. Press TAB until you hear, "Voice Rate."
4. Use UP ARROW to increase and DOWN ARROW to decrease the voice rate or point and click with your mouse to adjust the rate of speech. Use the PAGE UP and PAGE DOWN keys to adjust the rate in larger increments.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Voice Volume

To adjust the volume of the currently selected synthesizer:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings Properties page.
3. Press TAB until you hear, "Voice Volume."
4. Use UP ARROW to increase and DOWN ARROW to decrease the volume or point and click with your mouse to adjust the volume of speech. Use the PAGE UP and PAGE DOWN keys to adjust the volume in larger increments.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Voice Pitch

To adjust the pitch of the currently selected synthesizer:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings Properties page.
3. Press TAB until you hear, "Voice Pitch."
4. Use UP ARROW to increase and DOWN ARROW to decrease the pitch or point and click with your mouse to adjust the speech pitch. Use the PAGE UP and PAGE DOWN keys to adjust the pitch in larger increments.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Note: Pitch adjustment is not supported in all synthesizers. This includes the RealSpeak Solo Direct synthesizer that is distributed with OpenBook.

Voice Punctuation

To determine how much punctuation OpenBook announces while reading, choose an item from the Voice Punctuation combo box. Your choices are:

• All - OpenBook speaks every punctuation symbol.
• Most - OpenBook speaks the most commonly used punctuation such as periods and commas.
• Some - OpenBook speaks the less common punctuation and does not speak periods and commas. This setting is the default for the Reading and Emphasis voices.
• None - OpenBook does not speak any punctuation. This is the default for the Menu voice.

Note: The amount of punctuation you hear is unique to each synthesizer. 

To select Reading Voice Punctuation:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings Properties page.
3. Press TAB until you hear, "Reading Voice Punctuation."
4. Use your UP and DOWN ARROW keys or point and click with your mouse to select your punctuation preference.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Key Echo

Use the Key Echo During Editing combo box to modify what feedback you receive while you are typing text into a document in Edit mode.

To change the key echo:

1.   Press ALT+G or click on the Settings Menu.

2.   Press P or select Speech Settings to open the Speech Settings properties page.

3.   Press TAB until you hear, "Key Echo During Editing" or press ALT+T to activate the combo box. Use the UP or DOWN ARROW keys to select the echo you want during editing.

Your choices are:

• Character - Speaks every keystroke as you type.
• Word - Speaks only completed words; that is, it speaks the word you just typed as soon as you type punctuation or a space after it.
• Both - Speaks both the keystrokes as you type and the final completed word after you type it. This is useful for beginning typists or with material you are proofreading.
• Off - Does not echo any keystrokes.

4.   Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Announce Capital Letters

If you want OpenBook to announce capital letters while typing, you will then need to leave this check box active.

To turn off the announcement of capital letters while typing:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings properties page.
3. Press TAB until you hear, "Capital Letters While Typing" then press SPACEBAR or press ALT+C to uncheck the box.
4. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Announce Shortcut and Access Keys

Announces the menu shortcut or access keys (for example, CTRL+O for Open in the File Menu) after each menu item is spoken. This feature helps you learn these keystrokes so you can quickly perform the operations you want. This option is disabled by default.

To enable the Announcement of Shortcut and Access Keys:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings properties page.
3. Next, press TAB until you hear, "Shortcut and Access Keys check box."
4. Press the SPACEBAR to check the box.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Announce Dialog Controls

If you want more feedback on the type of controls you encounter while working in OpenBook, then enable this item. OpenBook will announce whether an edit box, button, combo box, etc., is active. This option is enabled by default.

To turn off the announcement of dialog box controls:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings properties page.
3. Next, press TAB until you hear, "Dialog Controls."
4. Press the SPACEBAR to check the box.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Announce Numbers as Single Digits

If this option is enabled, OpenBook reads numbers as a series of single numbers. For example, 123 is read "one two three." This setting is off by default.

To have OpenBook announce numbers as single digits:

1.   Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings properties page.
3. Next, press TAB until you hear, "Numbers as Single Digits."
4. Press the SPACEBAR to check the box.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

Announce Headers and Footers

Enable this option if you want OpenBook to read the header and footer for each page when you use the Say All command (INSERT+DOWN ARROW). Uncheck this option if you do not want OpenBook to read headers and footers when you use the Say All command. You can still use the ARROW keys to read the header and footer. This option is enabled by default.

To turn off the Announcement of Headers and Footers:

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings properties page.
3. Press TAB until you hear, "Headers and Footers."
4. Press the SPACEBAR to uncheck the box.
5. Last, if you want to make more setting changes press ALT+A or TAB to the Apply button and press the SPACEBAR. Or exit this properties page by pressing ENTER.

If you want to save your setting changes, open the Settings menu (ALT+G) and select Save the Settings (S). With the Save Settings dialog box open, type a name for the new settings file, then TAB to the Save button and press ENTER. For more information, please see the book titled, Using Settings Files.

Low Vision Menu

Although you can change the same settings in the Visual Settings Properties page (ALT+G, V), the Low Vision menu provides an easy-to-use interface for adjusting some of the more common visual aspects of your document, including font size and type; text and background colors; text spotlight colors; as well as character, word, and line spacing. These changes only affect the Text View, which is the recognized version of the document.

Press ALT+L or click on Low Vision from the menu bar. Use the ARROW keys to navigate the menu items. When you find the item you want to change, press ENTER or click to select that item. This launches the Low Vision Settings dialog box, which has eight buttons and opens in the center of your screen. The button that corresponds with the item you selected in the Low Vision Menu will be active. For instance, if you selected Size from the menu, the Increase Size button will be active. At this time, you can press the SPACEBAR to change the setting, or press TAB to move to the next button.

If you want more control over each setting, press TAB to move to the Customize button and press ENTER. This opens the Visual Settings Properties page found under the Settings Menu. This Visual Settings dialog box is the same dialog box you would navigate to using ALT+G, then V. 

For your convenience, there are also shortcut keys that control the features available in the Low Vision Menu. You can press these commands anytime you need to change the way text is displayed on your screen in Text View. These changes remain in effect until you exit OpenBook. Below lists the description of the shortcut keys.

Font size -- increase CTRL+4

Font size -- decreaseCTRL+3

Font & Background ColorCTRL+5

Font typeCTRL+6

Font spacing -- increaseCTRL+8

Font spacing -- decreaseCTRL+7

Visual Settings Properties page

For complete control over how your document displays on your monitor in Text View, go to the Visual Settings Properties page (ALT+G, V). From this page you can select your preferred view, font type and size, page margins, and the color and spacing for every element on your page. You can also change the text and background colors for the text spotlight, which highlights words as OpenBook reads. Use the preview area near the bottom of the dialog box to see how the changes you make affects the text. Text View must be active in order to see any changes.

When this properties page opens, the Preferred View combo box is active. Use your UP or DOWN ARROW keys to select the view you want to apply when opening documents. Press TAB to move to the Font Name combo box. Again, use your UP or DOWN ARROW keys to select the font you want displayed then press TAB to move to the next combo box. Follow these basic steps to make changes for the document displayed on your screen. When you are done, press ENTER to exit this properties page.

If you changed the preferred view, it will be applied to all future documents you open. For example, if you select Split View as your preferred view, all documents you open will open in Split View instead of the default Text View. To apply the view to the currently open document you must manually change it through the View menu (ALT+V), or close and reopen the document.

If you want to save your setting changes, open the Settings Menu (ALT+G) and select Save the Settings (S). With the Save Settings dialog box open, type a name for the new settings file, then TAB to the Save button and press ENTER. For more information, please see the book titled, Using Settings Files.

Understanding Settings Files

This book on Using Settings Files discusses the importance of Settings Files in their global application with OpenBook and explains how they are used.  

In the Settings Menu (ALT+G) there are three important items that make working with OpenBook convenient and easy, especially if you have multiple needs. These items are:

• Save the Settings
• Retrieve Settings
• Delete Settings

Save the Settings

When launched, OpenBook always uses the Default Settings file. Therefore, whenever you go into the Settings Menu to change a setting you should save that change to the default settings file. Otherwise none of your changes will apply the next time you launch OpenBook.

You can save multiple settings files to use for certain situations. For example, you may be required to use Arial font 14 point in your academic environment, but prefer to type your friend's letter in Batang 16 point. Or, maybe you are studying another language and need to change the default recognition strategy so you can acquire and read documents produced in that particular language. Whatever your reasons are, here is how you save your settings so you can use them whenever you have to.

To save setting changes, do the following:

1. Use the items in the Settings Menu (ALT+G) to make OpenBook work the way you want.
2. Go back to the Settings Menu (ALT+G) and select Save the Settings (S).
3. With the Save Settings dialog box open, type a name for the new settings file or select the default file.
4. At this point, you can press TAB to move to the Save button and press ENTER to save and exit the dialog box or you can press TAB to move to the list of check boxes.
5. These check boxes represent each of the menu items listed under the Settings Menu. Choose All Settings to incorporate all setting changes into one Settings File or create individual Settings Files for each settings change.
6. Use TAB to MOVE through the check boxes and press the SPACEBAR to check the item you want to save as a Settings File. You can make and apply as many Settings Files as you need.

Retrieve Settings

This item allows you to apply your Settings Files to your active document. If you choose not to retrieve any Settings Files, then OpenBook will use the default settings.

To retrieve settings, do the following:

1.   Go to the Settings Menu (ALT+G) and select Retrieve Settings (R).

2.   Use your UP or DOWN ARROW key to move to the settings file you want to use.

3.   Press ENTER to select the file and close the dialog box.

4.   If you want to apply more than one Settings File, simply repeat the steps outlined above.

Delete Settings

You can delete an OpenBook settings file that is no longer needed by doing the following:

1. Go to the Settings Menu (ALT+G) and select Delete Settings (D).
2. Use your UP or DOWN ARROW key to move to the settings file you want.
3. Press ENTER to delete the file.
4. A second dialog box appears asking you to verify the deletion. Press ENTER again to confirm and close the dialog box.

Overview of Acquisition and Processing

With OpenBook's extensive image acquisition and processing features, you can access almost all printed documents. OpenBook can acquire an image from either a twain-compatible flatbed scanner or the PEARL Portable Reading Camera from Freedom Scientific. Once OpenBook acquires the image, it processes the image using optical character recognition (OCR) and converts the document into text.

Acquisition Device Selection

Use the Device Selection dialog box to specify the device OpenBook will acquire pages from. If both the PEARL and a scanner are connected to your computer when OpenBook is launched, OpenBook will use the camera by default.

To change the acquisition device, do the following:

1. Press ALT+A to open the Advanced Menu.
2. Use the UP or DOWN ARROW key to navigate to Device Selection and press ENTER to open the Device Selection dialog box.
3. In the Acquisition Source combo box, use the ARROW keys to select either Scanner or PEARL. If the camera is not connected to the computer, Scanner is the only choice.
4. If you selected Scanner as your acquisition source, press TAB to move to the Device combo box.
5. In the Device combo box, use the UP or DOWN ARROW key to select the scanner type you are using. The number of driver choices depends on the number of scanners installed on your system. OpenBook detects each scanner driver installed on your computer and automatically selects a default driver.

Note: Due to its slow speed, we do not recommend using the HP TWAIN driver unless you are using one of the HP 3200-4300 series scanners.

6. Press TAB to move to the Ok button and press ENTER to close this dialog box. OpenBook will use the selected acquisition device until the next time you change it.

Note: If no acquisition devices are connected to your computer, the Device Selection dialog box will be unavailable.

If you selected the PEARL for acquiring pages, you can activate the Camera properties button to configure settings specific to the camera.

The Light Frequency Correction combo box allows the camera to adjust for the interference caused by the frequency of florescent lights. The choices are 50 Hz, 60 Hz, or None. The default setting is 60 Hz which is used by the United States, while 50 Hz is typically used in Europe. Select None if you are in a location with no florescent lighting.

The Page Size combo box allows you to set the boundaries in which the PEARL will use when capturing an image.  You can choose from Letter (8.5 inches by 11 inches), A4 (210 millimeters by 270 millimeters), or Full (9 inches by 12 inches). The default setting is full.

By default, if OpenBook is not currently acquiring images from the camera, or Camera View is not active, PEARL will power down after five minutes of inactivity. The camera will reactivate if you begin an acquisition, switch to camera view, change the time out setting, or toggle the camera light. To configure how long PEARL waits before it times out, use the Timeout slider to choose a value between 1 and 20 minutes. If you do not want PEARL to time out, even when it is not being used, uncheck the Enable Camera Timeout check box.

Once you have made the necessary changes, select Ok to close the Camera Properties dialog box, and once more to close the Device Selection dialog box.

For scanners that are not automatically recognized by OpenBook, you may need to activate the Scanner Properties button to manually fine-tune the scanner's twain settings so that it will work with OpenBook. This button is only available if OpenBook does not recognize the scanner.

Select the Allow scanner to finish when canceling a scan check box if you canceled a scan in the middle of the process and you are no longer able to scan.

Select the Black and white contrast uses Brightness instead of Threshold check box when a scanned document with Color disabled and Keep Exact View enabled looks identical to a scanned document using a contrast setting of 255. This should darken the contrast for better visibility.

If your first scan works, but subsequent scans seem to ignore any changes made to the acquisition settings, you need to select the Must close TWAIN after each scan check box.

Once you have made the necessary changes, select Ok to close the Scanner Properties dialog box, and once more to close the Device Selection dialog box.

Acquiring a Page

There are two keys you can use to acquire a page, the SPACEBAR or the F4 key. If you are in Edit mode, you can only use F4 as pressing the SPACEBAR will insert a space into the currently open document. By default, when you acquire pages, OpenBook inserts them at the end of your document and places the cursor on the new page.

To acquire a page from a scanner, place the page on the scanner bed then press the SPACEBAR or F4 key. For small books, such as paperback books, place the book sideways so both pages are on the scanner glass. This allows you to acquire two pages at once and maintain pagination (see Split Facing Pages). For larger books where only one page at a time will fit on the scanner, you will need to acquire each individual page.

To acquire a page using the PEARL, position the page under the camera so that the top edge is aligned with the page guide. Center the page between the outer edges of the page guide, or line up a side edge of the document with an outer edge of the page guide, then press the SPACEBAR or F4 key. For small books, such as paperback books, place the book sideways with one edge against the page guide, and then center the book between the outer edges of the page guide. This allows you to acquire two pages at once and maintain pagination. For larger books, acquire one page at a time, sliding the book to the left or right to capture the next page.

Note: When aligning a large book with facing pages, make sure that the spine of the book is aligned with the edge of the page guide. This prevents needless information on the opposite page from being captured.

OpenBook will play a camera shutter sound when the image is acquired. If you are using the camera, you will hear this sound immediately after pressing the acquire command.

If you are using a scanner, OpenBook will announce when scanning has begun followed by a series of tones as the page is scanned. Once the scanner has finished scanning, you will hear the shutter sound as OpenBook acquires the image from the scanner.

During the acquisition and OCR processes, you can continue working in your document. The status bar indicates the progress of the acquisition and recognition. For instance, "5 Unprocessed Images, Processing page 1." OpenBook displays "Processing complete" once all pages have been recognized. Press INSERT+PAGE DOWN to hear the status bar information.

If you are using the default Acquire and Read workflow, or another workflow that automatically begins reading the new page, OpenBook will begin reading as soon as recognized text is available – even if it is still processing the current page.

Acquire Menu

The Acquire Menu, found on the menu bar, contains most of the controls you need to acquire your items. To activate a menu option, open the Acquire menu, use the ARROW keys to locate the option you want, and press ENTER.

Workflow

This submenu lists all factory and custom workflows. When you open this submenu, you are placed on the currently active workflow which is indicated by a check mark.

To switch to another workflow, use the UP or DOWN ARROW keys to locate the one you want and press ENTER. The workflow you selected is now the active workflow.

To make the current workflow remain active the next time you launch OpenBook, open the Settings menu (ALT+S) and choose Save the Settings (S). In the Save Settings dialog box, press ENTER to make the changes part of the default settings.

For more information on workflows, please see the book, Workflows.

Acquire a Page

This item lets you acquire the page you have placed on the scanner or under the camera. You can also press F4 or the SPACEBAR (in Read-only mode) to carry out this function.

Acquire and Replace Current Page

Selecting this item acquires a page and replaces the current page with the newly acquired one. This feature is useful when you have a document with multiple pages and want to replace a page while maintaining the page sequence. You can also press CTRL+SHIFT+F4 to carry out this function.

This item is not available if the current workflow is Acquire Image Only.

Acquire and Insert New Page

Unlike Acquire and Replace Current Page, Acquire and Insert New Page does not remove pages. Instead, this submenu lets you choose to insert newly acquired pages before or after the current page in the document. 

These items are not available if the active workflow is Acquire Image Only.

Re-recognize

If you are not satisfied with the quality of the recognized text from an acquisition, use the items in this submenu to have OpenBook re-recognize the current page or the entire document without re-acquiring it. Only pages containing Exact View images can be re-recognized. By default, Keep Exact View is enabled for all factory workflows except for Mail Sorter Preview. If you have turned off this option for the current workflow, you must re-enable it and re-acquire the pages. You will then be able to perform re-recognition. Refer to the book on Workflows for more information on changing workflow settings.

If you attempt to re-recognize pages containing bookmarks, comments, or highlights you have added, you are given the choice to continue the re-recognition and overwrite any mark-ups, or cancel the process. This gives you an opportunity to save your marked-up document using a different filename and then re-recognize without losing your marked-up copy.

To re-recognize the current page, open the Acquire menu, navigate to the Re-recognize submenu, and choose Page. The current page is replaced with the newly recognized text and the page begins reading from the top. If the current page does not have an Exact View image, this menu item will be inactive.

To re-recognize the entire document, open the Acquire menu, navigate to the Re-recognize submenu, and choose Document. If none of the pages have exact images, this menu item will be inactive. If you attempt to re-recognize a document containing pages with and without exact View images, you are told that not all pages contain exact View images and that these pages can not be re-recognized. You are then asked if you wish to continue. If you select Yes, all pages with exact View images are re-recognized. Selecting No cancels the re-recognition.

When re-recognizing pages, the settings from the currently active workflow are always used with the exception of Recognize Columns. For example, if Recognize Columns is enabled for the current workflow, and you think you might get better results re-recognizing the page with it off, open the Acquire menu and press ENTER on Recognize Columns to disable it. Then, try re-recognizing the page or document again.

BuckScan

BuckScan recognizes both American and Canadian paper currency. Denominations supported include $1, $2, $5, $10, $20, $50, and $100. In order for BuckScan to correctly recognize your currency, you must go to the Settings Menu and select General Settings (ALT+G, G), then press TAB to move to the BuckScan Currency combo box. From the combo box, use the UP or DOWN ARROW keys to select U.S. Dollars or Canadian Dollars.

To use BuckScan, place your bill horizontally along the edge of the glass plate's right rear corner. Press CTRL+M or select BuckScan from the Acquire menu.

If OpenBook fails to recognize the denomination, try placing your bill horizontally along the edge of the glass plate's left front corner.

Note: BuckScan will only work with older scanners. Newer scanners have federally mandated counterfeiting protections in place which prevent them from being able to scan currency.

Check Orientation

Select this option to have OpenBook acquire a page and speak its orientation, for example, upside down, sideways, or right side up. When checking orientation, no additional recognition is performed. This is useful if you want to make sure the page you want to read is positioned correctly on the scanner or under the camera before it is recognized so you can get the most accurate results.

This item is not available if the active workflow is Acquire Image Only.

Recognize Columns

This feature is useful for acquiring pages where the text is printed in columns such as a newspaper. Turn this feature off when you acquire information that needs to be read across a page such as a billing statement. To enable/disable this feature, press CTRL+SHIFT+Z or choose Recognize Columns from the Acquire menu.

The default setting for this option depends on the default setting of Recognize Columns in the Process page of the settings for the currently active workflow. For instance, the default Acquire and Read workflow is set to recognize columns while the Mail Sorter Preview workflow is set to ignore columns. Toggling the menu item is only temporary. It will revert back to the default setting if OpenBook is closed and restarted, or a different workflow is selected.

To permanently change the default setting for Recognize Columns for the active workflow, do the following:

1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow Settings properties page.
3. In the list of workflows, make sure the currently active workflow is selected then choose Modify to open the Workflow Properties multi-page dialog box.
4. Press CTRL+TAB to move to the Process page.
5. Press TAB to move to the group of radio buttons that control column recognition and use the ARROW keys to select the option you want.
6. Select OK to close this dialog box and once more to close the Workflow Settings properties page.

For more information on using workflows, please see the book, Workflows.

Split Facing Pages

Selecting this menu option splits the pages of a book, whose facing pages can both fit on the scanner glass or under the camera, into separate pages. This includes splitting the Exact View image into two separate images. OpenBook will store the pages separately, with separate page numbers. This allows the page numbers in your document to match the page numbers in the actual book. After recognition, OpenBook will automatically read the first page, and then read the second page.

Just like Recognize Columns, The default setting for this option depends on the default setting of the Split Facing Pages check box in the Process page of the settings for the currently active workflow. By default, this option is disabled for all factory workflows. Toggling the menu item is only temporary. It will revert back to the default setting if OpenBook is closed and restarted, or a different workflow is selected.

To permanently change the default setting for Split Facing Pages for the active workflow, do the following:

1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow Settings properties page.
3. In the list of workflows, make sure the currently active workflow is selected then choose Modify to open the Workflow Properties multi-page dialog box.
4. Press CTRL+TAB to move to the Process page.
5. Press TAB to move to the Split Facing Pages check box and use the SPACEBAR to check or uncheck the box.
6. Select OK to close this dialog box and once more to close the Workflow Settings properties page.

For more information on using workflows, please see the book, Workflows.

Previewing a Page

Use CTRL+SHIFT+F3 to open a Preview document and quickly acquire and read the first couple of lines of a page. If you then want to fully acquire the page, press CTRL+F4 to close the Preview file, then press the SPACEBAR. If you want to acquire and preview another page, press CTRL+SHIFT+F3 again.

This command uses the Mail Sorter Preview workflow to acquire and process the page. If you want to change any settings for the preview, such as how much of the page is acquired or whether or not OpenBook keeps an Exact View of the page, go to the Workflow Settings properties page (ALT+G, o) and modify the Mail Sorter Preview workflow. For more information on changing workflow settings, please see the book, Workflows.

Note: Changing the Recognize Columns and Split Facing Pages items through the Acquire menu will not apply when using the preview command. You must modify these settings in the Mail Sorter Preview Workflow in order for them to take affect when previewing a page.

Photocopying Documents

OpenBook allows you to acquire a document or image and immediately send a copy of it to your printer. Perform the following to create a photocopy:

1. Choose Photocopy from the Launch menu or press ALT+C, P.
2. Press ALT+B and specify how many copies you want to make. Then press ALT+N and select the printer you want to use to create the copy.
3. If necessary, activate the Properties button or press ALT+P to change the paper size, orientation, and margins.
4. If you are using a scanner, select the Scan Initiated check box to have OpenBook announce when scanning begins.
5. Select the Acquisition Tones check box to have OpenBook play tones as the image is being acquired.
6. Select the Image Acquired check box to have OpenBook play a camera shutter sound once it has acquired the image from the scanner or camera.
7. Select the Fit Printed Page check box to resize the acquired image so the entire document fits within the margins of the printed page. For instance, if the acquired page has narrow margins, but you are printing using wider margins. Clear this check box to print the image in its original size, fitting as much text as possible in the specified margins. Depending on the size of your print margins compared to the dimensions of the original acquired image, portions of the document may not be printed.
8. Determine the color mode you want to use when acquiring in the Color Mode combo box. Choose from color, black and white, black and white fax, or gray scale. You must have a color printer and scanner capable of scanning in color to create color photocopies.
9. Leave the Automatic Contrast check box checked to have OpenBook automatically adjust the contrast depending on the page being photocopied. If you uncheck this option, you can then use the contrast slider to manually adjust the contrast from 0 to 16. Lower numbers produce darker copies while higher numbers produce lighter copies. Setting it to 8 is considered normal contrast. The contrast settings are ignored if the acquisition source is set to use the PEARL camera.
10. Activate the OK button to begin acquiring the image or document. When the acquisition is complete, OpenBook prints the copy using the designated printer.

Acquiring from Word

You can acquire a page with OpenBook while you are working in Microsoft Word. When OpenBook finishes acquiring and recognizing the page, it displays the text in Word. For best results, do not acquire more than one page into the currently open Word document.

To acquire a document from Word 2003 or earlier:

1. Place the page you want to acquire on your scanner or under the camera.
2. In Microsoft Word, open the File menu and choose Acquire Using OpenBook.

To acquire a document from Word 2007:

1. Place the page you want to acquire on your scanner or under the camera.
2. In Microsoft Word, press ALT or click on the ribbon, navigate to the Add-ins tab, and choose Acquire Using OpenBook.

OpenBook acquires and recognizes the page. When OpenBook is finished processing the page, it displays the text of the page in Word.

Changing the Default Recognition Strategy

The strategy determines the speed and accuracy with which OpenBook recognizes text. This option is located in the Workflow Settings properties page and applies to all workflows unless specifically configured in the settings for a particular workflow.

To change the default recognition strategy, do the following:

1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow Settings properties page.
3. Press TAB or ALT+T to move to the Strategy combo Box then use the ARROW keys to select a strategy.

Your choices are:

• Most Accurate - This option features the highest accuracy, but the longest processing time.
• Fastest - This option features the shortest processing time, but the lowest accuracy.
• Balanced - This option features an average processing time and a high degree of accuracy. This is the default setting.

4. Press ENTER or click OK to apply your changes and close this dialog box.
5. Open the Settings Menu again (ALT+G) and choose Save the Settings (S).
6. In the Save Settings dialog box, press ENTER to make the changes part of the default settings. For more information on this feature, please see the book, Using Settings Files.

Primary and Secondary Recognition Languages

These controls, found in the Workflow Settings properties page, specifies the language OpenBook identifies during the recognition process, not the language for OpenBook speech. This option is useful if the document you are acquiring has text that contains accent marks, umlauts, or other characters unique to a particular language. The primary and secondary recognition language settings apply to all workflows unless specifically configured in the settings for a particular workflow.

To change the default primary or secondary recognition language, do the following:

1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow Settings properties page.
3. To move to the Primary Language combo box, press TAB or ALT+P. To move to the Secondary Language combo box, press TAB or ALT+C.
4. Use the ARROW keys to make a selection.
5. Press ENTER or click OK to apply your changes and close this dialog box.
6. Open the Settings Menu again (ALT+G) and choose Save the Settings (S).
7. In the Save Settings dialog box, press ENTER to make the changes part of the default settings. For more information on this feature, please see the book, Using Settings Files.

Acquiring Pages in the Background

If you are working in another application with OpenBook running in the background, press CTRL+ALT+S to have OpenBook acquire and process an image using the currently active workflow without moving focus away from the application. This allows you to continue working in your application while OpenBook acquires and adds pages to a document. Press ALT+TAB to switch to OpenBook when you are ready to read the recognized text.

If you prefer, you can change CTRL+ALT+S to a different keystroke. To change the acquisition hotkey, do the following:

1. Press ALT+G or click on the Settings menu.
2. Press K or select Keyboard Settings, to open the Keyboard Settings properties page.
3. Press TAB to move to the Acquisition Hotkey box and press the key combination you want to use. This combination must be CTRL+ALT along with a letter or number.
4. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER.

Introduction to Workflows

A workflow is a collection of settings that control how OpenBook acquires and processes images. You select the appropriate workflow depending on how you want OpenBook to acquire the image, recognize the text, and then position the cursor for reading. Workflows can be as simple as acquiring a single page, performing OCR on it, then reading it, or more complex, such as acquiring and processing an entire book containing tables and other formatting. You can choose from one of the default workflows included with OpenBook, or create your own custom workflows to meet your needs.

There are three ways to access the list of workflows:

• Press the APPLICATIONS key to open the context menu and choose Workflows. A submenu opens listing all available workflows.
• Open the Acquire menu (ALT+Q) and choose Workflows. A submenu opens listing all available workflows.
• Open the Settings menu (ALT+G) and choose Workflow Settings to open the Workflow Settings properties page. You are placed in a list box containing all available workflows.

Factory Workflows

OpenBook provides several pre-configured, or factory workflows, to perform the most common acquisition and processing tasks. Factory workflows can be modified, however, they cannot be renamed or deleted. If a factory workflow is modified, OpenBook displays "modified" following the workflow name.

The following workflows are available:

Acquire and Read

Acquire and Read acquires and processes a single image. The new page is added to the end of the document and the cursor is moved to the top of the new page where OpenBook automatically begins reading. This workflow is best for quickly reading short documents, such as letters and recipes, and is the active workflow when you start OpenBook for the first time.

Acquire in Background

The Acquire in Background workflow allows you to acquire one page while you are reading another. The new page is added to the end of the document while the cursor remains at your current reading position. The document you are acquiring may be the same as the document you are reading, or you may acquire pages into one document, then open and read a different one.

Acquire Image Only

This workflow acquires the image and saves it as an image file, without performing the recognition process. This workflow is useful if you want to create and save an image file to be used later as a graphic.

Once OpenBook acquires the page from the scanner or camera, the Image File Name dialog box opens. This dialog box is similar to the Save As dialog box in the File menu and allows you to enter a name for the image file, select the location where the image is saved, and choose the image file format. Acquired images can be saved as TIF LZW (default), BMP, JPEG, PCX, PCX Fax, PCX grayscale, PNG, TIF Black and White Fax Mode, TIF Black and White, TIF RLE, or TIF Uncompressed files.

To change the default image format used when saving images, you must go to the Settings Menu and select General Settings (ALT+G, G), then press TAB to move to the Image Output File Type combo box. Use the UP or DOWN ARROW keys to select the default image file type you want to use when acquiring pages using this workflow.

Mail Sorter Preview

This workflow replaces the Scan Preview menu item found in versions of OpenBook prior to version 9 and offers greater flexibility. It allows you to adjust how much of the page is acquired and whether or not the current page is overwritten with the new one. This makes it possible to keep records rather than only being able to access the information until the next page is acquired. As the name implies, this workflow is most useful for quickly scanning envelopes to determine their contents and who they are addressed to so you can sort them correctly.

This workflow is automatically used to acquire and process a page whenever you press CTRL+SHIFT+F3 to open a Preview document, even if it is not set as the active workflow. If you choose to set Mail Sorter Preview as the active workflow and press F4 to acquire a page, the page is placed into the current document.

Multipage Prompt for Pages

This workflow allows you to continue reading from your current location and acquire new pages that are appended to the end of the document. After each new page is acquired, OpenBook displays a dialog box with the following options:

• Acquire Another Page: Activating this button causes OpenBook to acquire the next page and append it to the document.
• Turn Pages Over: After acquiring one side of each page in a double sided document, activating this button allows you to acquire the opposite side of each page and have it inserted into the document in the correct page order during recognition. For instance, if you were acquiring three double sided pages, you could acquire pages 1, 3, and 5, select Turn Pages Over, and then acquire pages 6, 4, and 2. The pages would then be placed in the correct order during OCR. In order for pages to be sorted correctly in the document, make sure you always acquire the opposite side of the last page, even if it is blank. This option is not available if you have already activated it, or if you have enabled the Split Facing Pages setting for the current workflow.

Note: This feature is most useful with scanners that have an automatic document feeder.

• Finished Acquiring Images: Activating this button closes the dialog box and stops acquiring images until you begin another page acquisition by pressing the F4 key, or through the Acquire menu.

Once you select an action, the dialog box closes and you can continue reading where you left off in the document.

Multipage Automatic

Similar to Multipage Prompt for Pages, this workflow also allows you to continue reading from your current location and acquire new pages that are appended to the end of the document. However, instead of opening a dialog box prompting you for an action to perform after each acquisition, OpenBook uses the feed from a document feeder, a timer, or the motion detection with the PEARL camera to continually add pages until commanded to stop. Using the timer lets you specify how long OpenBook pauses between acquisitions.

Pressing ESC will stop the acquisition process and open the Multipage Image Acquisition Dialog box (described above), where you can select an action. For example, if you are using PEARL to acquire a book whose facing pages are too large to both fit under the camera, you could capture all the odd numbered pages first by going front to back, press ESC to bring up the Multipage Image Acquisition dialog box, slide the book so the even numberd pages are under the camera, choose Turn Pages Over, then capture the even pages going back to front. If you are using a scanner as the acquisition source and the Allow scanner to finish when canceling a scan check box is checked (see Acquiring and Processing, Setting the Acquisition Device), the Multipage Image Acquisition dialog box will not open until the scanner has completed the scan.

Poetry and Recipe

This workflow is similar to the Acquire and Read workflow in that it acquires a single page and automatically begins reading. However, this workflow retains all line-breaks where they appear in the actual text so it reads more like the original document.

Specialty Workflows

A specialty workflow is a workflow that is only used when you perform a specific task, such as when opening a PDF file, or acquiring a page into Microsoft Word. When you choose to perform one of these specialized tasks, OpenBook will use the settings from the specific specialty workflow instead of the currently active factory or custom workflow. In the list of workflows, specialty workflows are indicated by "(specialty)" following the workflow name.

Specialty workflows cannot be renamed or deleted, however, they can be modified to suit your needs.

The following Specialty Workflows are available:

Acquire from Word

When OpenBook is installed, it adds an Acquire Using OpenBook option to the File menu in Microsoft Word. Selecting this option causes OpenBook to acquire a page from the scanner or camera, OCR the text, and display the resulting text in Word.

Freedom Import Printer

The Freedom Import Printer is used in OpenBook to provide OCR access to documents which either consist of images only or cannot be read by a screen reader in their native application. You can initiate the Freedom Import Printer by opening a document through the Select a File to Open dialog box which is not natively supported in OpenBook, or by printing the document from its native application and choosing Freedom Import Printer as the printer. You can only modify process settings for this specialty workflow. For more information, refer to Managing Files, Opening Files with the Freedom Import Printer.  

Recognize Image File

This specialty workflow attempts to OCR image files opened from the Select a File to Open dialog box. If OpenBook is unable to process the particular image file, you are asked if you want to use the Freedom Import Printer instead. If you choose Yes, OpenBook switches to the Freedom Import Printer specialty workflow and resumes processing. Selecting No cancels the recognition and the file is not opened. You can only modify process settings for this specialty workflow.

PDF File

This specialty workflow is used when you choose to open a PDF file through the Select a File to Open dialog box. If OpenBook is unable to process the particular file, you are asked if you want to use the Freedom Import Printer instead. If you choose Yes, OpenBook switches to the Freedom Import Printer specialty workflow and resumes processing. Selecting No cancels the recognition and the PDF file is not opened. You can only modify process settings for this specialty workflow.

Workflow Settings

Workflows consist of two types of settings, acquisition and processing.

You can access the settings for a workflow by opening the Workflow Settings properties page (ALT+G, O), choosing a workflow from the list, and then selecting the Modify or Create New button. If you choose Modify, the Workflow Multipage dialog box opens. Otherwise, selecting Create New opens the Create New Workflow wizard which guides you through creating a custom workflow using the settings from the currently selected workflow as a starting point.

Acquire Page

The settings on the acquire page control how the workflow acquires images and where the page is placed in the document. These options are described below.

Acquisition Mode

This combo box lets you specify whether OpenBook acquires one or more pages when you press the acquire keystroke.

Your choices are:

• Single - OpenBook acquires one page from the scanner or camera, processes it, and begins reading. To acquire another page, you will need to press the acquire keystroke again.
• Multiple - Lets you acquire a batch of pages for later processing. Some additional options become available when this mode is selected.

Single page acquisition mode is the default setting for all workflows except Multipage Prompt for Pages and Multipage Automatic.

If you are modifying the Acquire from Word specialty workflow, this option is not available. You can only acquire pages one at a time into Microsoft Word.

Color Mode

This combo box contains the following color modes:

• Color - Acquires and recognizes pages of colored text, art, and photographs in color. The results of Color Scanning are only apparent while you are in Exact View  (CTRL+SHIFT+V). For this reason you must have Keep Exact View enabled in the workflow you want to use for acquiring pages in color. If you do not have a color scanner installed, OpenBook will tell you that acquiring in color is not possible and will acquire in black and white.
• Gray Scale - Select this item if you do not need to have the Exact View image in color, or you do not intend to keep the Exact View image after OCR.

Resolution

Resolution is measured in dots per inch (dpi). The higher the resolution, the more dots per inch resulting in larger image files. The Resolution combo box allows you to select from 200, 300, 400, 500, or 600 dpi.

Many scanners have a standard setting of 300 dots per inch (dpi). However, if you are reading pages printed in very small type and have a scanner that can resolve as finely as 400 dpi, you may see improved recognition accuracy. For 400 dpi to be effective, your scanner must have an optical resolution of at least 400 by 400 dpi. An optical resolution of 300 by 600 dpi is not adequate.

This setting is ignored if the acquisition source is the PEARL camera.

Full Device Length

When this check box is checked, OpenBook acquires the full length of the scanner bed, or the entire field of view under the PEARL camera (9 inches by 12 inches). If you uncheck this option, you can then specify how much of the scanner bed is scanned or how much of the area under the camera is captured. This item is checked by default in all factory workflows except the Mail Sorter Preview.

Partial Acquisition

Available only when the Full Device Length check box is unchecked, this slider control allows you to specify how much of the scanner bed, or how much of the area under the PEARL, is acquired starting from the top. You can set it any where between 10 and 90 percent. This setting is useful if you want a preview – OpenBook will acquire just enough of the page for you to get an idea of the content.

Contrast

If you are using a scanner to acquire images, these options control the light-to-dark contrast ratio in the acquired document.

Select the Automatic Contrast check box to have OpenBook automatically adjust the contrast accordingly depending on the type of page being acquired. If this option is unchecked, you can then use the contrast slider to manually adjust the contrast from 0 to 16. Lower numbers make it darker while higher numbers make it lighter. Setting it to 8 is considered normal contrast. You should only manually change the contrast if a particular page is not being recognized correctly on automatic contrast.

If the acquisition source is the PEARL camera, the contrast settings are ignored.

Scan Initiated

If you are using a scanner to acquire pages and this check box is checked, OpenBook will announce "scan initiated" when you start a scan. Uncheck this option if you do not want to hear this message in a particular workflow. This option is ignored if the PEARL camera is selected as the acquisition source.

Acquisition Tones

When this check box is checked, OpenBook plays tones during the acquisition process. Uncheck this option if you do not want to hear acquisition tones in a particular workflow.

Image Acquired

When this check box is checked, OpenBook plays a camera shutter sound when an image is acquired. Uncheck this option if you do not want to hear this sound in a particular workflow.

Page Placement

Use this combo box to specify where in the document OpenBook places the acquired page. Your

choices are:

• Append to Document – New page(s) are placed at the end of the document.

• Insert After Current Page - New page(s) are inserted consecutively after the current page.
• Insert Before Current Page - New page(s) are inserted before the current page.
• Replace Current Page - The current page is replaced with the newly acquired page.

Multipage Acquisition

If you set the Acquisition mode to Multiple, several options become available which allow you to specify how OpenBook acquires multiple pages.

Selecting the Prompt for Pages radio button opens a dialog box after each image acquisition. You can choose to acquire another page, turn pages over to acquire odd/even pages, or finish acquiring. For more information on this dialog box, see the description of the Multipage Prompt for Pages factory workflow.

Select the Automatic radio button to have OpenBook acquire new pages after a certain period of time, automatically through a document feeder attached to a scanner, or as soon as PEARL detects the page has been turned and there is no more movement from the item under the camera.

Once automatic acquisition is enabled, use the Page Acquisition Delay spin box to set a time delay from 0 to 25 seconds. This delay is from the time the image is acquired until the next acquisition begins. For example, if you do not use a document feeder with your scanner and you need to manually change pages, you might set the delay to 10, which would give you 10 seconds to place the new page on the scanner before OpenBook attempts to acquire the next image.

If you are using the camera and the delay is set to 0, the camera uses motion detection to determine when the page is perfectly still before capturing an image. This means that if you are trying to position a page under the camera, or flipping pages in a book, the camera will not take a picture until it detects no movement from the item placed under it. Make sure to move slowly but purposefully when positioning a page under the camera. This helps to prevent PEARL from inadvertently taking a picture before the page is properly positioned. Do not make any sudden, abrupt movements once the page is in place.

If your scanner has a duplexer, you can Enable the Duplex Mode check box to use this feature. This option is unchecked by default in all factory workflows.

Process Page

The settings on the Process page control how text is recognized and where the reading cursor is positioned. These options are described below.

Use Default Recognition

When this check box is checked, the workflow will use the default recognition strategy, primary language, and secondary language options that are selected in the main Workflow Settings properties page. This is the default setting for all workflows. If you uncheck this item, you can then configure a different recognition strategy, primary language, or secondary language for the currently selected workflow.

For example, if the default recognition strategy is set to Balanced, all workflows will use this strategy when recognizing text. However, you might want to configure a particular workflow to use the Most Accurate strategy instead. To do this, you would either create a new workflow, or modify an existing workflow, uncheck the Use Default Recognition check box from the Process page, then choose the Most Accurate strategy. This change would only affect the current workflow.

Keep Exact View

When this check box is checked, the original image is kept as part of each page after recognition. Unchecking this option discards the original image once recognition is complete. Keep Exact View must be enabled if you want to use the Re-recognize feature.

To see the original document image, press CTRL+SHIFT+V to switch to Exact View or Split View.

Announce Orientation

Enable this check box to have OpenBook announce the orientation of the page being acquired. The orientation is only announced as long as OpenBook is not currently reading. While OpenBook will automatically orient the page correctly during processing, announcing the orientation is helpful if you are sorting pages and you want to make sure they are all oriented correctly. You would not want to have some pages right side up and others upside down.

Despeckle

Select this check box to correct a page that does not have a clean, clear background, such as paper that has been photocopied several times, newspapers, or paper with speckled shading on it.

Discard Blank Pages

Enable this check box if you want OpenBook to throw away acquired pages that are blank. Note that sometimes you will want to keep blank pages so that you can maintain the original page numbering and order. When using the Re-recognize feature, blank pages are included even when this option is enabled. Blank pages are only discarded during page acquisition.

Apply OCR Corrections

When this check box is enabled, OpenBook automatically applies OCR corrections to words that are not recognized properly by the recognition engine. For more information, see Editing, OCR Correction.

Keep Text Emphasis

When this check box is enabled, OpenBook keeps attributes such as bold and italics, during OCR.

Replace Uncertain Text

This check box determines whether or not OpenBook identifies text that is not recognized correctly. If you check the box, you can then enter one or more characters into the Uncertain Text Marker edit field which OpenBook will insert into the document in place of the unrecognized text. By default, OpenBook will use the asterisk (*) symbol to identify uncertain text.

Preserve Line Breaks

This check box allows you to specify if OpenBook keeps line breaks or not during recognition. You may want to enable this option if you are acquiring a document where retaining the line breaks where they actually appear in the original text can improve the flow when reading. This setting is off by default in all workflows except for the Poetry and Recipe workflow.

Recognizing Columns

This group of radio buttons allows you to enable or disable column recognition.

Select the Recognize Columns radio button if you are acquiring documents where the text is laid out in columns, such as a magazine or newspaper article, and you want to preserve the column information.

Select Ignore Columns if you do not care about preserving the column layout, or the information in the document is not presented in columns.

You can also temporarily change this setting by opening the Acquire menu and choosing Recognize Columns.

If the Preserve Line Breaks check box is checked in the current workflow and you are acquiring a page containing columns, if Recognize Columns is enabled, line breaks are preserved for each column. If OpenBook is set to ignore columns, line breaks are only preserved after the right most column.

Split Facing Pages

Enabling this check box splits the pages of a folded out book into two separate pages. This also splits the exact view into two separate images. When this option is checked, the Turn Pages Over item is not available when acquiring multiple pages.

You can also change this setting temporarily by opening the Acquire menu and choosing Split Facing Pages.

Table Processing

This group of radio buttons configures how OpenBook processes documents containing tables, such as financial or statistical information. Tables can be organized either by row or column.

Select Organize by Row to have OpenBook lay the text of the table out as rows with space between the column items.

Select Organize by Column to have OpenBook lay the text of the table out as columns with space between the row items.

Action When Pages are Recognized

This group of radio buttons controls where the reading cursor is positioned after a new page is recognized.

Selecting Move to New Page moves the cursor to the top of the newly recognized page and begins reading. If you want to be able to continue reading at your current position in the document even after the new page is added, select Remain at Current Reading Position.

Start Speaking Automatically

This check box specifies whether OpenBook automatically begins speaking or not when the first acquired image is recognized. When checked, OpenBook automatically begins reading from the top of the newly acquired page as soon as text becomes available. If OpenBook is currently not reading when the first page of a new acquisition is added to a document, and the particular workflow is configured to remain at the current position, you will be moved to the top of the newly acquired page where OpenBook will automatically begin reading. Uncheck this option if you do not want OpenBook to automatically begin reading when a new image is recognized. In this case, you will need to use OpenBook's reading commands or begin a Say All (INSERT+DOWN ARROW) in order to read the text.

By default, this check box is enabled for all workflows except for Acquire in Background and Multipage – Prompt for Pages.

Creating a Workflow

While many users may be satisfied using the workflows included with OpenBook, you can create your own custom workflows to achieve the best results possible when processing the material you need to access. You can create as many workflows as you want using any combination of settings. For example, you may like the settings in the Acquire and Read workflow, but you need to recognize text in another language. Or, when acquiring a book, you may want to change the delay for automatic page acquisition, keep any blank pages, and turn off column recognition. The possibilities are endless.

To create a new workflow, do the following:

1. Press ALT+G or click on the Settings Menu. Then press O or select Workflow Settings to open the Workflow Settings Properties page.
2. Navigate through the Workflow Name list to any factory or custom workflow on which you want to base your new customized workflow.
3. Press TAB or ALT+N to move to the Create New button and press ENTER. This button is not available if the workflow selected in the list is a specialty workflow.
4. The Create New Workflow wizard opens on the Acquire page which contains the settings that determine how the workflow acquires images from the scanner or camera. By default, this page uses the settings from the currently selected workflow. Press TAB to move through the various controls on this page and select the acquisition settings you want to change for your custom workflow. When finished, choose Next to go to the Process page.
5. On the Process page, configure the settings this workflow will use when recognizing text and where the reading cursor is positioned after the new page is added to the document. As with the Acquire page, this page uses the settings from the currently selected workflow.
6. Choose Finish and the Workflow Name dialog box opens. Type a name for your new workflow then press ENTER. The new workflow will now appear in the list of workflows.
7. If you are done, select OK to close the Workflow Settings properties page.

Each custom workflow you create is saved in the OpenBook 9.0\Users\Default\Settings\Workflows folder as an INI file which can be copied and shared with other OpenBook 9 users if desired. For example, if you created a custom workflow called Book-SplitPage, it would be saved as c:\program files\Freedom Scientific\OpenBook 9.0\Users\Default\settings\Workflows\Book-SplitPage.ini. If you are in an environment where OpenBook is installed on more than one computer and you want other users to have access to this workflow, instead of manually configuring the workflow on each computer, you could simply copy Book-SplitPage.ini, or any other custom workflows you want to share to a USB flash drive, then drop them into the Workflows folder on each computer running OpenBook. When you open the Workflow Settings properties page, the custom workflow you just copied will appear in the list of workflows. Custom workflow INI files can even be added while OpenBook is currently running.

Setting the Active Workflow

When ever you begin a new image acquisition, either through the Acquire menu (ALT+Q), or by pressing the acquire hotkey, OpenBook uses the settings from the currently active workflow to acquire the image and recognize the text. You can use one of the two procedures below to set the active workflow.

To set the active workflow using the menus, do the following:

1. Press ALT+Q to open the Acquire menu, or press the APPLICATIONS key to open the context menu.
2. Select Workflow to open the Workflow submenu.
3. Press UP or DOWN ARROW to select the workflow you want to use and press ENTER. The active workflow is always indicated by a check mark.
4. If you want to make this workflow the active workflow each time you start OpenBook, open the Settings menu (ALT+G) and choose Save the Settings (S). When the Save Settings dialog box opens, press ENTER to make this change part of the default settings. For more information on this feature, please see the book, Using Settings Files.

To set the active workflow through the Workflow Settings properties page, do the following:

1. Press ALT+G or click on the Settings menu. Then press O or select Workflow Settings to open the Workflow Settings properties page.
2. From the list of workflows, choose the workflow you want to use then activate the Set as Current button. This button is not available if the workflow selected in the list is a specialty workflow, or is already set as the active workflow.

Note: The workflow that is currently active will be selected when the Workflow list box first opens and is indicated by "current" following the workflow name.

3. Select OK to close the Workflow Settings properties page.

Now, the next time you acquire an image, the settings for the workflow you selected are used.

Modifying a Workflow

To change the settings for a factory, specialty, or custom workflow, do the following:

1. Press ALT+G or click on the Settings menu. Then press O or select Workflow Settings to open the Workflow Settings properties page.
2. From the list of workflows, select the workflow whose settings you want to modify, then activate the Modify button.

Note: The workflow that is currently active will be selected when the Workflow list box first opens and is indicated by "current" following the workflow name.

3. Once the Workflow Properties multipage dialog box opens, make any desired changes, then choose OK. Use CTRL+TAB to move between the Acquire and Process pages, and use TAB to move through the controls on each page.
4. Select OK to close the Workflow Settings properties page.

If you made changes to the currently active workflow, the new settings will be used the next time you acquire an image.

If you modified a factory workflow, OpenBook displays "modified" after the workflow name in the list. For instance, "Acquire and Read – modified." A modified specialty workflow will display "(specialty) – modified" after the workflow name, such as "PDF File (specialty) – modified."

Note: If you choose to modify one of the specialty workflows, you can only change acquisition settings for the Acquire from Word specialty workflow. For the Freedom Import Printer, Image File, and PDF File specialty workflows, only the Process page is available.

Renaming a Custom Workflow

If you would like to rename a custom workflow you created, do the following:

1. Press ALT+G or click on the Settings menu. Then press O or select Workflow Settings to open the Workflow Settings properties page.
2. From the list of workflows, select the workflow you want to rename, then activate the Rename button. This button is not available if the workflow selected in the list is a factory or specialty workflow.

Note: The workflow that is currently active will be selected when the Workflow list box first opens and is indicated by "current" following the workflow name.

3. When the Workflow Name dialog box opens, type a new name for the Workflow and press ENTER.
4. Select OK to close the Workflow Settings properties page.

Deleting a Custom Workflow

To delete a workflow you created, do the following:

1. Press ALT+G or click on the Settings menu. Then press O or select Workflow Settings to open the Workflow Settings properties page.
2. From the list of workflows, select the workflow you want to delete, then activate the Remove button. This button is not available if the workflow selected in the list is a factory or specialty workflow, or if the custom workflow you want to delete is still set as the active workflow. If the custom workflow you want to delete is active, set a different workflow as the active workflow and you will then be able to delete the particular custom workflow.

Note: The workflow that is currently active will be selected when the Workflow list box first opens and is indicated by "current" following the workflow name.

3. A dialog box opens asking if you are sure you want to delete the workflow. Choose OK if you are sure you want to delete the selected workflow. Otherwise, choose Cancel.
4. Select OK to close the Workflow Settings properties page.

Note: Never attempt to remove a custom workflow by deleting the INI file. To delete a custom workflow, always use the Remove button on the Workflow Settings properties page.

Resetting a Factory Workflow

To restore a modified factory workflow to its default settings, do the following:

1. Press ALT+G or click on the Settings menu. Then press O or select Workflow Settings to open the Workflow Settings properties page.
2. From the list of workflows, select the workflow you want to reset, then activate the Restore Factory Values button. This button is only available if the selected workflow has "modified" following the workflow name.

Note: The workflow that is currently active will be selected when the Workflow list box first opens and is indicated by "current" following the workflow name.

3. Select OK to close the Workflow Settings properties page.

Reading with OpenBook

Whenever you acquire a document, if the currently active workflow is configured to start speaking automatically, OpenBook immediately begins reading aloud as soon as there is recognized text. When you open a saved document, the cursor is placed at the beginning of the file or at the last position if the file is an OBX or ARK document, and you must use OpenBook's extensive selection of reading commands to read the text.

When reading a document, you can choose to read by character, word, line, sentence, paragraph, or the entire document at once. As OpenBook reads, it highlights each word on the screen. This highlighting, referred to as the text spotlight, helps partially sighted users visually track cursor movement while OpenBook reads the text. All reading commands with exception of reading the next or previous character work whether you are in Read-only or Edit mode.

To read by character, press LEFT or RIGHT ARROW for the previous or next character or NUM PAD 5 to read the current character.

Note: You can only read by character when in Edit mode (CTRL+E). Pressing LEFT or RIGHT ARROW in Read-only mode reads by word instead.

To read by word, press CTRL+LEFT or CTRL+RIGHT ARROW for the previous or next word or INSERT+NUM PAD 5 to read the current word. Press INSERT+NUM PAD 5 twice to have OpenBook spell the current word or three times to spell the word phonetically. For example, the word cab is spelled as Charlie, Alpha, Bravo, etc. You can also use INSERT+NUM PAD 5 in menus or dialog boxes to read the current dialog box control or menu item.

To read by line, press UP or DOWN ARROW for the previous or next line or press INSERT+UP ARROW to read the current line. You can also use INSERT+UP ARROW in menus and dialog boxes to read the current menu item or dialog box control.

To read by sentence, press ALT+UP or ALT+DOWN ARROW for the previous or next sentence or press ALT+NUM PAD 5 to read the current sentence.

To read by paragraph, press CTRL+UP or CTRL+DOWN ARROW for the previous or next paragraph or press CTRL+NUM PAD 5 to read the current paragraph.

Note: When using CTRL+NUM PAD 5, the spotlight remains on the current word and does not highlight each word as OpenBook reads the current paragraph.

As you navigate through documents using the various reading commands, press CTRL+SHIFT+F12 to obtain Where Am I information. OpenBook speaks the name of the currently open document as well as the line number of the current page where the cursor is located. This command also works in dialog boxes and tells you the name of the open dialog box and the currently selected control.

For a complete list of keystrokes, refer to the keystroke lists at the end of this manual.

Reading Using Say All

In a Say All, OpenBook begins reading at the cursor location and continues through the rest of the document. If you want OpenBook to read an entire document, make sure you position the cursor at the top of the file before starting the Say All.

When you acquire a document and the currently active workflow is configured to start speaking automatically, OpenBook begins reading using Say All. To start a Say All in a document you have opened, or if the currently active workflow is not set to speak automatically when a page is acquired, press INSERT+DOWN ARROW. Use ALT+CTRL+PAGE DOWN to decrease the reading speed or ALT+CTRL+PAGE UP to increase the reading speed. To stop reading, press CTRL or ESC.

Fast Forward and Rewind

With OpenBook, you can move quickly through a document using the Fast Forward or Rewind functions. To fast forward or rewind, you must be reading with the Say All command (INSERT+DOWN ARROW) or be skim reading using the CTRL+INSERT+DOWN ARROW command. To fast forward, press the RIGHT SHIFT or the RIGHT ARROW key. To rewind, press the LEFT SHIFT or the LEFT ARROW key. If you press the rewind command continuously to move backwards through a document, you are moved to the prior sentence.

Both sets of commands work equally well. However, if you use Windows Sticky Keys, then you should use the ARROW keys. Otherwise, you must uncheck the Disable Sticky Key Hotkey Toggle check box and check the Enable Shift Keys For Fast Forward and Rewind check box in the Keyboard Settings Properties page in order to use the SHIFT keys.

To disable Sticky Keys and enable Shift keys for fast forward and rewind.

1. Press ALT+G or click on the Settings Menu.
2. Press K or select Keyboard Settings to open the Keyboard Settings properties page.
3. Next, press TAB until you hear, "Disable Sticky Key Hotkey Toggle check box."
4. Press the SPACEBAR to uncheck the box.
5. Press TAB to move to the Enable Shift Keys For Fast Forward and Rewind check box.
6. Press the SPACEBAR to check the box. 
7. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER.

Skim Read

If you need to quickly understand the main idea of a paragraph, you will find the Skim Read feature useful. Skim Read lets you read the first and/or last sentence of each paragraph in the document. To use the Skim Read feature, press CTRL+INSERT+DOWN ARROW. To stop Skim Read, press CTRL or ESC.

To change what is read when you use the Skim Read feature, follow these steps.

1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech Settings properties page.
3. Next, press TAB until you hear, "Skim Read Speaks Paragraph combo box" or press ALT+M.
4. Use the UP or DOWN ARROW keys to make your selection.
5. Last, if you want to make more setting changes, press ALT+A or TAB to the Apply button and press the SPACEBAR. Or, exit this properties page by pressing ENTER.